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Changes to Purchasing from the UC Davis Stores

Please Note: Open Accounts will no longer be allowed. All department purchases at the Store need to be done with the PCard or using a UC Davis Stores Purchase Order form that you can purchase from UCD Buy. Click here to see an example of the order form.

FIS users - In an effort to enhance separation of duties, the methods for purchasing from the UC Davis Stores have been modified, effective 03/01/2014. You can still use a university-issued purchasing card (PCard). You can also still use a UC Davis Stores Purchase Order. However, you can no longer use an Open Account at the Stores.

Regarding the UC Davis Stores Purchase Order method, there have been some changes:

  • The purchaser cannot be the account delegate or the fiscal officer for the account listed on the form.
  • After receipt of the UC Davis Stores purchase order, the Stores will initiate a KFS Internal Billing (IB) document, which will route to the fiscal officer/delegate for approval.

The IB will provide an easier way for campus to track and reconcile UC Davis Stores purchases. It will also give departments more details than the current feed document gives about the transactions. As a reminder, you can purchase the UC Davis Stores Purchase Order form from UCD Buy (Catalog Number: 71461-198).

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